QBO Link > QuickBooks Online Link - What does it exchange?

QuickBooks Online Link - What does it exchange?

[AFTER THE QUICKBOOKS ONLINE LINK IS INITIALIZED]

This topic covers:

● Clients

● Payment transactions

● Invoice transactions

● Trust transactions (optional)

Clients

Amicus clients exchanged to QuickBooks:

● New primary clients on non-closed billable files the Amicus administrator can access. (If file security is enabled for the firm, note that contacts who are primary clients only on other firm members’ private files are not exchanged.)

● Client deletions are not exchanged. (We recommend that you manually delete these customers in QuickBooks as well.)

Client information exchanged to QuickBooks:

Amicus client fields	QuickBooks customer fields
QuickBooks ID or Client ID (depending on Link configuration)	Customer Name
QuickBooks ID field for an individual contains their first name and last name by default. For a corporation, it contains their company name by default. (Or, if your firm has converted the client from Amicus Small Firm, it contains the full client name from the Small Firm file.).
Prefix	Mr./Ms./etc.
First name and last name	First name and last name
Company	Company
Business phone and fax (if a corporation) or Home phone and fax (if not a corporation)	Phone and fax
Mailing address (the business, home, or other address that is flagged as such)	Bill to address
Email (the first one)	Email

Payment transactions

Amicus payment transactions exchanged to QuickBooks on linked customer:

● Payment – Pay invoices from client funds (fees, expenses, taxes)

● Payment – Pay invoices from general retainer (fees, expenses, taxes)

● Bill – Apply general retainer to pay invoice at time of billing (fees, expenses, taxes)

● Payment – Deposit client funds to general retainer

Transaction information exchanged to QuickBooks:

● File name or client/matter ID : invoice number (where applicable) : transaction description – to QuickBooks GL entry’s memo field

● Payment file’s primary client

● Payment date

● Payment amount

Invoice transactions

● Invoice

● Write Off

Trust transactions (optional)

Amicus trust transactions exchanged to QuickBooks on linked customer:

● Payment – Apply trust to pay invoices (fees, expenses, taxes)

● Bill – Apply trust to pay invoice at time of billing (fees, expenses, taxes)

● Trust

o Deposit client funds into trust account

o Transfer trust between files

o Refund trust to the client

Transaction information exchanged to QuickBooks:

● File name or client/matter ID – invoice number (where applicable) : transaction description — to QuickBooks GL entry’s memo field

● Trust date

● Trust from/to

● Trust amount

● QuickBooks Online Link - What is it?

● QuickBooks Online Link - Initialize it

● QuickBooks OnlineLink - Use it

● Importing QuickBooks customers into Amicus

Amicus Cloud (July 2023)